SEDE - Procedimiento Detalle - Electronic Office

Article 197.4.c) of the Regulation of Organic Law 4/2000, of January 11, on the rights and freedoms of foreigners in Spain and their social integration, approved by Royal Decree 1155/2024, of November 19, creates the Electronic Registry of Collaborators of Foreigners, owned by the Ministry of Inclusion, Social Security and Migration, and managed by the General Directorate of Migration Management.

The third additional provision of Organic Law 4/2000, of 11 January, on the rights and freedoms of foreigners in Spain and their social integration, establishes that when a legitimate subject is in Spanish territory, he or she must personally submit applications for residence and work authorizations in the records of the competent bodies for processing them. Article 197.4 of the Regulation of Organic Law 4/2000, of January 11, on the rights and freedoms of foreigners in Spain and their social integration, approved by Royal Decree 1155/2024, of November 19, considers the obligation of personal appearance to be fulfilled when applications are submitted by those who validly exercise their representation and adds a series of cases in which this condition will be understood to be fulfilled.

The figure of the collaborators of foreigners constitutes an additional way of representation, intended to facilitate the electronic presentation of applications by qualified entities, but does not exclude or limit the other forms of representation provided for in Law 39/2015, of 1 October, of the Common Administrative Procedure of Public Administrations and in the Regulation of Organic Law 4/2000, of 11 January.

The Electronic Registry of Alien Collaborators is developed through Order ISM/164/2026.

1. The most representative trade union organizations at the state level or at the level of the autonomous community, in accordance with articles 6 and 7 of Organic Law 11/1985, of 2 August, on Freedom of Association, as well as the legally constituted non-profit entities in Spain, may be registered in the Electronic Registry of Collaborators of Foreigners, at least three years before the date of application for registration, whose institutional purposes or activities, according to their own statutes or on the basis of the programs they develop, are linked to the field of migration or international protection, provided that they meet the following requirements:
   1. Be up to date in the fulfillment of tax and social security obligations.
   2. Not to have been convicted, both the entity itself and any of its legal representatives, by means of a final judgment for crimes related to the exercise of their activity.
   3. Have not been punished, during the three years prior to the date of submission of the application for registration, for any of the infractions contemplated in Organic Law 4/2000, of January 11, in the consolidated text of the Law on Infractions and Sanctions in the Social Order, approved by Royal Legislative Decree 5/2000, of August 4 and in Organic Law 3/2018, of December 5, on Protection of Personal Data and guarantee of digital rights.
   4. Certify a minimum and verifiable experience in the accompaniment and assistance to foreign persons, through the presentation of documentation that demonstrates the continuous performance, for at least two years, of activities related to the care, advice, social integration or administrative processing of migrants or applicants for international protection. This accreditation may include activity reports, certifications of projects of assistance to migrants, agreements, reports of funding entities or any other document that allows to verify the effective provision of such services, as well as the identification of the responsible personnel and the resources used.
2. Those subjects who are within the scope of application of the agreements concluded by the General Administration of the State for the execution of administrative procedures and electronic document management in the field of aliens may not apply for registration in the Electronic Registry of Collaborators of Aliens.

To submit the application you must access the procedure Registry of Foreigners Collaborators in this link, then the Registration Procedure and then High Application.

In the section "Requirements and documentation" of this new Information Space, standard models in editable PDF format are made available to interested parties for completion and submission together with the application.

ATTENTION: No application will be submitted that, even if registered in the electronic headquarters of the Registry of Immigration Operators, is not made through the official standardized models available in this headquarters. The notifications related to this registration procedure made by the General Directorate of Migration Management will be produced in the electronic headquarters of the Electronic Registry of Collaborators of Foreigners. In the application document there is a field in which you must fill in the email in which you will receive a notice when a notification occurs. Please note that the notification box can only be accessed by the person who has the certificate with which the application has been registered in this electronic office.

1. Documentation accrediting the legal representation of the organization or entity. In the event that the application is submitted by a representative other than the legal representative of the trade union organization or entity, a specific authorization must be provided for the granting of such representation.
2. Documentation proving the experience in accompanying and assisting foreign persons, referred to in article 4.2.d) of Order ISM/164/2026 (*)
3. Declaration responsible for compliance with the provisions of article 4.2.c) of Order ISM/164/2026, on not having been convicted, both the entity itself and any of its legal representatives, by final judgment, nor having been punished during the 3 years prior to the submission of the application for registration, for any of the infractions contemplated in Organic Law 4/2000, of January 11, on the rights and freedoms of foreigners in Spain and their social integration, the Royal Legislative Decree, of August 4, approving the consolidated text on the Law on Personal Infringements and Sanctions in the Social Order,
4. Census of persons authorized to exercise representation, including their identification data (*)

(*) According to the standard models available in the section “Requirements and documentation”.

To be able to electronically sign the documents and the application, the use of an electronic certificate is required and to have the Self-Signature application of the Ministry of Economic Affairs and Digital Transformation installed.

Download of Self-Signature

Documentation for the application for voluntary withdrawal of registration (*)

Documentation for the extension of registration (*)

(*) According to the standard model available in the section "Requirements and documentation".

Contact with us:

For functional and/or legal questions about the procedure, contact the Procedure Management Unit:

Email: consultas.colaboradoresextranjeria@inclusion.gob.es